{"id":83,"date":"2025-05-08T12:53:00","date_gmt":"2025-05-08T12:53:00","guid":{"rendered":"https:\/\/claritykey.net\/?page_id=83"},"modified":"2025-11-09T20:52:05","modified_gmt":"2025-11-09T20:52:05","slug":"privacy-policy","status":"publish","type":"page","link":"https:\/\/claritykey.net\/?page_id=83","title":{"rendered":"Privacy Policy"},"content":{"rendered":"\t\t<div data-elementor-type=\"wp-page\" data-elementor-id=\"83\" class=\"elementor elementor-83\">\n\t\t\t\t<div class=\"elementor-element elementor-element-97ffc0f e-flex e-con-boxed e-con e-parent\" data-id=\"97ffc0f\" data-element_type=\"container\" data-settings=\"{&quot;background_background&quot;:&quot;classic&quot;}\">\n\t\t\t\t\t<div class=\"e-con-inner\">\n\t\t<div class=\"elementor-element elementor-element-42fca2f e-flex e-con-boxed e-con e-child\" data-id=\"42fca2f\" data-element_type=\"container\">\n\t\t\t\t\t<div class=\"e-con-inner\">\n\t\t<div class=\"elementor-element elementor-element-132bf98 e-con-full e-flex e-con e-child\" data-id=\"132bf98\" data-element_type=\"container\">\n\t\t\t\t<div class=\"elementor-element elementor-element-7508b84 elementor-widget elementor-widget-heading\" data-id=\"7508b84\" data-element_type=\"widget\" data-widget_type=\"heading.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t<h1 class=\"elementor-heading-title elementor-size-default\">Privacy Policy<\/h1>\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t<div class=\"elementor-element elementor-element-c4c86d4 e-con-full e-flex e-con e-child\" data-id=\"c4c86d4\" data-element_type=\"container\" data-settings=\"{&quot;background_background&quot;:&quot;classic&quot;}\">\n\t\t\t\t<div class=\"elementor-element elementor-element-0165a36 elementor-align-center elementor-widget elementor-widget-button\" data-id=\"0165a36\" data-element_type=\"widget\" data-widget_type=\"button.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t\t\t\t\t<div class=\"elementor-button-wrapper\">\n\t\t\t\t\t<a class=\"elementor-button elementor-button-link elementor-size-sm\" href=\"#\">\n\t\t\t\t\t\t<span class=\"elementor-button-content-wrapper\">\n\t\t\t\t\t\t<span class=\"elementor-button-icon\">\n\t\t\t\t<svg aria-hidden=\"true\" class=\"e-font-icon-svg e-fas-arrow-right\" viewBox=\"0 0 448 512\" xmlns=\"http:\/\/www.w3.org\/2000\/svg\"><path d=\"M190.5 66.9l22.2-22.2c9.4-9.4 24.6-9.4 33.9 0L441 239c9.4 9.4 9.4 24.6 0 33.9L246.6 467.3c-9.4 9.4-24.6 9.4-33.9 0l-22.2-22.2c-9.5-9.5-9.3-25 .4-34.3L311.4 296H24c-13.3 0-24-10.7-24-24v-32c0-13.3 10.7-24 24-24h287.4L190.9 101.2c-9.8-9.3-10-24.8-.4-34.3z\"><\/path><\/svg>\t\t\t<\/span>\n\t\t\t\t\t\t\t\t\t<span class=\"elementor-button-text\">Home<\/span>\n\t\t\t\t\t<\/span>\n\t\t\t\t\t<\/a>\n\t\t\t\t<\/div>\n\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<div class=\"elementor-element elementor-element-5094d52 elementor-widget elementor-widget-button\" data-id=\"5094d52\" data-element_type=\"widget\" data-widget_type=\"button.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t\t\t\t\t<div class=\"elementor-button-wrapper\">\n\t\t\t\t\t<a class=\"elementor-button elementor-button-link elementor-size-sm\" href=\"#\">\n\t\t\t\t\t\t<span class=\"elementor-button-content-wrapper\">\n\t\t\t\t\t\t\t\t\t<span class=\"elementor-button-text\">Privacy  Policy<\/span>\n\t\t\t\t\t<\/span>\n\t\t\t\t\t<\/a>\n\t\t\t\t<\/div>\n\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<div class=\"elementor-element elementor-element-14cd7a8 elementor-widget elementor-widget-text-editor\" data-id=\"14cd7a8\" data-element_type=\"widget\" data-widget_type=\"text-editor.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t\t\t\t\t<p class=\"\" data-start=\"87\" data-end=\"175\">Your privacy matters to us \u2014 here\u2019s how we protect and handle your personal information.<\/p>\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t<div class=\"elementor-element elementor-element-dc188c3 e-flex e-con-boxed e-con e-parent\" data-id=\"dc188c3\" data-element_type=\"container\">\n\t\t\t\t\t<div class=\"e-con-inner\">\n\t\t\t\t<div class=\"elementor-element elementor-element-43a8c97 elementor-widget elementor-widget-text-editor\" data-id=\"43a8c97\" data-element_type=\"widget\" data-widget_type=\"text-editor.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t\t\t\t\t<p data-start=\"249\" data-end=\"527\">ClarityKey (\u201cwe\u201d, \u201cour\u201d, or \u201cus\u201d) is committed to protecting and respecting your privacy. This Privacy Policy outlines how we collect, use, store, and protect your personal data in accordance with the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018.<\/p><p data-start=\"529\" data-end=\"549\"><strong data-start=\"532\" data-end=\"549\">1. Who We Are<\/strong><\/p><p data-start=\"551\" data-end=\"792\">ClarityKey provides payroll solutions including PAYE and umbrella services to contractors, recruitment agencies, and businesses across the UK. For any questions regarding this policy or how we handle your personal information, please contact us:<\/p><ul data-start=\"794\" data-end=\"857\"><li class=\"\" data-start=\"794\" data-end=\"828\"><p data-start=\"796\" data-end=\"828\"><strong data-start=\"796\" data-end=\"806\">Email:<\/strong> <a class=\"cursor-pointer\" rel=\"noopener\" data-start=\"807\" data-end=\"826\">info@claritykey.net<\/a><\/p><\/li><li class=\"\" data-start=\"829\" data-end=\"857\"><p data-start=\"831\" data-end=\"857\"><strong data-start=\"831\" data-end=\"841\">Phone:<\/strong> 0333 188 5759<\/p><\/li><\/ul><p data-start=\"859\" data-end=\"889\"><strong data-start=\"862\" data-end=\"889\">2. What Data We Collect<\/strong><\/p><p data-start=\"891\" data-end=\"960\">We may collect and process the following categories of personal data:<\/p><ul data-start=\"962\" data-end=\"1319\"><li class=\"\" data-start=\"962\" data-end=\"1029\"><p data-start=\"964\" data-end=\"1029\">Full name and contact details (e.g., email address, phone number)<\/p><\/li><li class=\"\" data-start=\"1030\" data-end=\"1057\"><p data-start=\"1032\" data-end=\"1057\">National Insurance number<\/p><\/li><li class=\"\" data-start=\"1058\" data-end=\"1095\"><p data-start=\"1060\" data-end=\"1095\">Bank details (for payment purposes)<\/p><\/li><li class=\"\" data-start=\"1096\" data-end=\"1111\"><p data-start=\"1098\" data-end=\"1111\">Date of birth<\/p><\/li><li class=\"\" data-start=\"1112\" data-end=\"1160\"><p data-start=\"1114\" data-end=\"1160\">UTR (Unique Taxpayer Reference), if applicable<\/p><\/li><li class=\"\" data-start=\"1161\" data-end=\"1231\"><p data-start=\"1163\" data-end=\"1231\">Employment information (e.g., job title, agency name, working hours)<\/p><\/li><li class=\"\" data-start=\"1232\" data-end=\"1257\"><p data-start=\"1234\" data-end=\"1257\">Timesheets or work logs<\/p><\/li><li class=\"\" data-start=\"1258\" data-end=\"1283\"><p data-start=\"1260\" data-end=\"1283\">Tax and payroll records<\/p><\/li><li class=\"\" data-start=\"1284\" data-end=\"1319\"><p data-start=\"1286\" data-end=\"1319\">Communication history with Carity<\/p><\/li><\/ul><p data-start=\"1321\" data-end=\"1355\"><strong data-start=\"1324\" data-end=\"1355\">3. How We Collect Your Data<\/strong><\/p><p data-start=\"1357\" data-end=\"1387\">We collect personal data when:<\/p><ul data-start=\"1389\" data-end=\"1655\"><li class=\"\" data-start=\"1389\" data-end=\"1441\"><p data-start=\"1391\" data-end=\"1441\">You register with Carity as a contractor or client<\/p><\/li><li class=\"\" data-start=\"1442\" data-end=\"1488\"><p data-start=\"1444\" data-end=\"1488\">You submit timesheets or payroll information<\/p><\/li><li class=\"\" data-start=\"1489\" data-end=\"1547\"><p data-start=\"1491\" data-end=\"1547\">You communicate with us via phone, email, or our website<\/p><\/li><li class=\"\" data-start=\"1548\" data-end=\"1611\"><p data-start=\"1550\" data-end=\"1611\">We liaise with recruitment agencies or clients on your behalf<\/p><\/li><li class=\"\" data-start=\"1612\" data-end=\"1655\"><p data-start=\"1614\" data-end=\"1655\">You access our services or online portals<\/p><\/li><\/ul><p data-start=\"1657\" data-end=\"1691\"><strong data-start=\"1660\" data-end=\"1691\">4. Why We Process Your Data<\/strong><\/p><p data-start=\"1693\" data-end=\"1722\">We use your personal data to:<\/p><ul data-start=\"1724\" data-end=\"1982\"><li class=\"\" data-start=\"1724\" data-end=\"1770\"><p data-start=\"1726\" data-end=\"1770\">Process payments and manage payroll services<\/p><\/li><li class=\"\" data-start=\"1771\" data-end=\"1811\"><p data-start=\"1773\" data-end=\"1811\">Comply with HMRC and legal obligations<\/p><\/li><li class=\"\" data-start=\"1812\" data-end=\"1850\"><p data-start=\"1814\" data-end=\"1850\">Maintain accurate employment records<\/p><\/li><li class=\"\" data-start=\"1851\" data-end=\"1916\"><p data-start=\"1853\" data-end=\"1916\">Communicate with you regarding payroll, compliance, and support<\/p><\/li><li class=\"\" data-start=\"1917\" data-end=\"1982\"><p data-start=\"1919\" data-end=\"1982\">Provide information on relevant updates or service improvements<\/p><\/li><\/ul><p data-start=\"1984\" data-end=\"2021\"><strong data-start=\"1987\" data-end=\"2021\">5. Lawful Basis for Processing<\/strong><\/p><p data-start=\"2023\" data-end=\"2077\">We process your data under the following lawful bases:<\/p><ul data-start=\"2079\" data-end=\"2397\"><li class=\"\" data-start=\"2079\" data-end=\"2159\"><p data-start=\"2081\" data-end=\"2159\"><strong data-start=\"2081\" data-end=\"2108\">Contractual obligation:<\/strong> to fulfil payroll and employment-related services.<\/p><\/li><li class=\"\" data-start=\"2160\" data-end=\"2238\"><p data-start=\"2162\" data-end=\"2238\"><strong data-start=\"2162\" data-end=\"2183\">Legal obligation:<\/strong> to comply with HMRC and other regulatory requirements.<\/p><\/li><li class=\"\" data-start=\"2239\" data-end=\"2320\"><p data-start=\"2241\" data-end=\"2320\"><strong data-start=\"2241\" data-end=\"2266\">Legitimate interests:<\/strong> to manage and improve our services and communication.<\/p><\/li><li class=\"\" data-start=\"2321\" data-end=\"2397\"><p data-start=\"2323\" data-end=\"2397\"><strong data-start=\"2323\" data-end=\"2335\">Consent:<\/strong> for marketing communications, where applicable (opt-in only).<\/p><\/li><\/ul><p data-start=\"2399\" data-end=\"2426\"><strong data-start=\"2402\" data-end=\"2426\">6. Sharing Your Data<\/strong><\/p><p data-start=\"2428\" data-end=\"2456\">We may share your data with:<\/p><ul data-start=\"2458\" data-end=\"2731\"><li class=\"\" data-start=\"2458\" data-end=\"2492\"><p data-start=\"2460\" data-end=\"2492\">HMRC and other regulatory bodies<\/p><\/li><li class=\"\" data-start=\"2493\" data-end=\"2557\"><p data-start=\"2495\" data-end=\"2557\">Recruitment agencies or end clients (for payroll coordination)<\/p><\/li><li class=\"\" data-start=\"2558\" data-end=\"2604\"><p data-start=\"2560\" data-end=\"2604\">Pension providers and financial institutions<\/p><\/li><li class=\"\" data-start=\"2605\" data-end=\"2664\"><p data-start=\"2607\" data-end=\"2664\">Trusted IT and software providers who support our systems<\/p><\/li><li class=\"\" data-start=\"2665\" data-end=\"2731\"><p data-start=\"2667\" data-end=\"2731\">Our professional advisors (e.g., accountants, legal consultants)<\/p><\/li><\/ul><p data-start=\"2733\" data-end=\"2809\">We do not sell or share your data with third parties for marketing purposes.<\/p><p data-start=\"2811\" data-end=\"2835\"><strong data-start=\"2814\" data-end=\"2835\">7. Data Retention<\/strong><\/p><p data-start=\"2837\" data-end=\"3101\">We retain personal data for as long as necessary to fulfil the purposes it was collected for, including satisfying any legal, accounting, or reporting requirements. Typically, we will retain payroll-related data for <strong data-start=\"3053\" data-end=\"3070\">six (6) years<\/strong> in line with HMRC regulations.<\/p><p data-start=\"3103\" data-end=\"3126\"><strong data-start=\"3106\" data-end=\"3126\">8. Data Security<\/strong><\/p><p data-start=\"3128\" data-end=\"3345\">We take appropriate security measures to prevent unauthorised access, use, disclosure, or destruction of your personal data. This includes secure portals, encryption, password protection, and internal access controls.<\/p><p data-start=\"3347\" data-end=\"3368\"><strong data-start=\"3350\" data-end=\"3368\">9. Your Rights<\/strong><\/p><p data-start=\"3370\" data-end=\"3411\">Under the UK GDPR, you have the right to:<\/p><ul data-start=\"3413\" data-end=\"3674\"><li class=\"\" data-start=\"3413\" data-end=\"3457\"><p data-start=\"3415\" data-end=\"3457\">Access the personal data we hold about you<\/p><\/li><li class=\"\" data-start=\"3458\" data-end=\"3497\"><p data-start=\"3460\" data-end=\"3497\">Request correction of inaccurate data<\/p><\/li><li class=\"\" data-start=\"3498\" data-end=\"3547\"><p data-start=\"3500\" data-end=\"3547\">Request erasure of your data (where applicable)<\/p><\/li><li class=\"\" data-start=\"3548\" data-end=\"3604\"><p data-start=\"3550\" data-end=\"3604\">Object to or restrict certain types of data processing<\/p><\/li><li class=\"\" data-start=\"3605\" data-end=\"3674\"><p data-start=\"3607\" data-end=\"3674\">Data portability (where processing is based on consent or contract)<\/p><\/li><\/ul><p data-start=\"3676\" data-end=\"3754\">To exercise any of these rights, please contact us at <strong data-start=\"3730\" data-end=\"3753\"><a class=\"cursor-pointer\" rel=\"noopener\" data-start=\"3732\" data-end=\"3751\">info@claritykey.net<\/a><\/strong>.<\/p><p data-start=\"3756\" data-end=\"3790\"><strong data-start=\"3759\" data-end=\"3790\">10. Cookies and Website Use<\/strong><\/p><p data-start=\"3792\" data-end=\"3998\">If you use our website, we may collect data through cookies or analytics tools to improve functionality and user experience. This data is anonymised and used solely for performance tracking and improvement.<\/p><p data-start=\"4000\" data-end=\"4033\"><strong data-start=\"4003\" data-end=\"4033\">11. Changes to This Policy<\/strong><\/p><p data-start=\"4035\" data-end=\"4266\">We may update this Privacy Policy from time to time to reflect legal or operational changes. The most current version will always be available on our website, and significant changes will be communicated directly where appropriate.<\/p>\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t","protected":false},"excerpt":{"rendered":"<p>Privacy Policy Home Privacy Policy Your privacy matters to us \u2014 here\u2019s how we protect and handle your personal information. ClarityKey (\u201cwe\u201d, \u201cour\u201d, or \u201cus\u201d) is committed to protecting and respecting your privacy. This Privacy Policy outlines how we collect, use, store, and protect your personal data in accordance with the UK General Data Protection [&hellip;]<\/p>\n","protected":false},"author":1,"featured_media":0,"parent":0,"menu_order":0,"comment_status":"closed","ping_status":"closed","template":"","meta":{"footnotes":""},"class_list":["post-83","page","type-page","status-publish","hentry"],"_links":{"self":[{"href":"https:\/\/claritykey.net\/index.php?rest_route=\/wp\/v2\/pages\/83","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/claritykey.net\/index.php?rest_route=\/wp\/v2\/pages"}],"about":[{"href":"https:\/\/claritykey.net\/index.php?rest_route=\/wp\/v2\/types\/page"}],"author":[{"embeddable":true,"href":"https:\/\/claritykey.net\/index.php?rest_route=\/wp\/v2\/users\/1"}],"replies":[{"embeddable":true,"href":"https:\/\/claritykey.net\/index.php?rest_route=%2Fwp%2Fv2%2Fcomments&post=83"}],"version-history":[{"count":10,"href":"https:\/\/claritykey.net\/index.php?rest_route=\/wp\/v2\/pages\/83\/revisions"}],"predecessor-version":[{"id":267,"href":"https:\/\/claritykey.net\/index.php?rest_route=\/wp\/v2\/pages\/83\/revisions\/267"}],"wp:attachment":[{"href":"https:\/\/claritykey.net\/index.php?rest_route=%2Fwp%2Fv2%2Fmedia&parent=83"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}